Creating Scheduled Meetings
Click the "+Create" button in the top left, and choose "Event."
This will bring you to a window that will allow you to change the date, time, and other settings for the event. Create a meaningful Event name, adjust the date/time, and then click "Add Google Meet conferencing".
Then, click on the field "Add Guests." It will allow you to add a recipient by email address. If applicable, you can add groups by searching the email address of the group. You can manually copy the meeting information if you need to get it to a parent a different way by clicking the "Copy" icon next to the Google Meet button.
After you select "Save", it will prompt you to send an email invitation to your guest(s). You can either select "Send" or "Don't send".
If they are outside the organization, it will give you a warning. This is just precautionary. Go ahead and select, "Invite all guests."
Creating Unscheduled Meetings
In your address bar, navigate to meet.google.com
Click on the "New Meeting" button, and then select, "Start an instant meeting".
It instantly creates a Meet, where you will see a pop-up prompt to Add Others.
The easiest way to invite others is adding them with the blue button. This will send them an email invite. You can also copy the meeting information if you need to get the info to parents a different way.
When the parent accepts the invitation and joins, you will see their video in the center and yours will move to the bottom right. It will notify you that someone outside the organization has joined the meeting. They can only do so if invited.
You as the teacher are the host, so you can mute the others in the call by going to People → and select the Mute All button (shown above).
Sharing Individual Tabs
When you are in a Google Meet, you can share your screen, window or individual tabs. For the interest of this tutorial, I will explain how to share individual tabs because if you share your whole screen, the parent could see student's data that they don't need to see. To start, click on the Present Screen button in the bottom toolbar. You will be presented with options. Choose the correct tab and then click "Share."
Note: If the tab has audio, make sure the "Also share tab audio" toggle is ON
You can navigate between the Meet and viewing the individual tab (using the banner at the very top, see picture).
You can also switch to showing another tab if relevant, by clicking the Present button again in the bottom toolbar, and selecting the "Present something else" option. You can stop presenting at any time.
Troubleshooting
Audio/video issues
If you or your guest cannot access microphone or camera, make sure that the device is fully plugged in, and that Chrome has microphone and camera permissions. Set the toggle positions of both to on.
If there is actually a malfunction with one of the devices, you or the guest have other options. Select, "Other ways to join."
You can choose from the listed options, but the best is to join using phone audio.
Adding more people
You can add people last minute (like an interpreter) if needed. Just go to the people icon, and click the "Add People" button.
Table of Contents
| Table of Contents |
|---|